6:235 AP1 - Authorization for Electronic Network Access

Acceptable Use of Electronic Networks
All use of electronic networks shall be consistent with the District’s goal of promoting educational excellence by facilitating resource sharing, innovation, and communication. These procedures do not attempt to state all required or proscribed behavior by users. However, some specific examples are provided. The failure of any user to follow these procedures will result in the loss of privileges, disciplinary action, and/or legal action.
Technology offers vast, diverse, and unique resources to both students and staff members of Community Unit School District 303.  The district's goal in providing this service to staff and students is to promote education excellence in schools by facilitating resource sharing, innovation and communication.  Technology from this point forward is meant to include the computer, phone services or any other means of network communications.  User refers to any student, district employee, or community member using the network services provided by District 303.
Access to computers and people all over the world includes the availability of material that may not be considered to be of educational value in the context of the school setting. District 303 believes that the benefits of using information and interaction made available on this worldwide network far outweigh the chance that a user will procure materials not consistent with the educational goals of the district.  It is the district's intent to provide guided access and supervision for students using technology.
Technology access is coordinated through a complex association of government agencies and regional and state networks.  In addition, the smooth operation of the network relies upon the proper conduct of the end users who must adhere to strict policies.  These procedures are provided here so the user is aware of his/her responsibilities.  Users are expected to utilize technology resources in an efficient, ethical and legal manner.  If a user violates any of these expectations, his/her access may be terminated, future access may be denied, and disciplinary action may be warranted.
Terms and Conditions
Purpose:  The District 303 technology resources are provided to users in order to assist them in achieving the educational goals and objectives of the district.  Resources are to be used for academic and administrative purposes.  They are not intended for nonacademic and non-administrative use including, but not limited to, illegal, commercial, political, religious or entertainment purposes. Use of computer and network resources is a privilege, not a right, and inappropriate use could result in cancellation of this privilege or disciplinary action.
Acceptable Use:  Access to the District’s electronic network must be: (a) for the purpose of education or research, and be consistent with the District’s educational objectives, or (b) for legitimate business use.
Unacceptable Use:  The user is responsible for his or her actions and activities involving the network.  Some examples of unacceptable uses are:
  1. Using the network for any illegal activity, including violation of copyright or other contracts, or transmitting any material in violation of any State or federal law or D303 policy;
  2. Unauthorized downloading of software, regardless of whether it is copyrighted or de-virused;
  3. Downloading of copyrighted material for other than personal use;
  4. Using the network for private financial or commercial gain;
  5. Wastefully using resources, such as file space;
  6. Hacking or gaining unauthorized access to files, resources, or entities;
  7. Invading the privacy of individuals, that includes the unauthorized disclosure, dissemination, and use of information about anyone that is of a personal nature including a photograph;
  8. Using another user’s account or password;
  9. Posting material authored or created by another without his/her consent;
  10. Posting anonymous messages;
  11. Using the network for commercial or private advertising;
  12. Accessing, submitting, posting, publishing, or displaying any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, harassing, or illegal material;
  13. Using the network while access privileges are suspended or revoked;
  14. Interference with or disruption of computer or network services or equipment;
  15. Alteration, damage or destruction of any cabling, hardware, software or data; and,
  16. Installation of software by persons not authorized by District 303 Information Technology Services
Network Protocol:  Users are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to:
  1. Use of appropriate, courteous language
  2. Strict non-disclosure of names, images, personal addresses or phone numbers of students or staff
  3. Recognize that email is not private.  People who operate the system have access to all email.  Messages relating to or in support of illegal activities may be reported to the authorities.
  4. Consider all communications and information accessible via the network to be private property.
No Warranty:  District 303 makes no warranties of any kind, whether expressed or implied, for the service it is providing.  District 303 will not be responsible for any damages suffered by the use. This includes the loss of data resulting from delays, non-deliveries, miss-deliveries, or service interruptions caused by its own risk. School District 303 specifically denies any responsibility for the accuracy or quality of information obtained through its network services. Electronic e-mail accounts provided by the district are district property and are not guaranteed to be private. System administrators do have access to accounts.
Indemnification: The user agrees to indemnify the School District for any losses, costs, or damages, including reasonable attorney fees, incurred by the District relating to, or arising out of, any violation of these procedures.
Security:  Security on any computer system is a high priority, especially when the system involves many users. Security problems should be reported to an administrator. Attempts to log onto a network as a system administrator or as another user, without that user's written permission, are unacceptable. Any user who is identified as a security risk or who has a history of creating problems on computer systems may be denied access to computer or network resources.
Vandalism: Vandalism will result in cancellation of privileges and other disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet, or any other network. This includes, but is not limited to, the uploading or creation of computer viruses.
Technology Protection Measures:  It is the District's policy to utilize technology protection measures to block or filter internet access to visual depictions which are i) obscene; ii) child pornography or iii) harmful to minors and the District enforces to the operation of such measures during the use of any of its computers. The technology protection measures shall only be disabled for bona fide research or other lawful purposes upon specific request to the Network Administrator.
Copyright Web Publishing Rules: Copyright law and District policy prohibit the re-publishing of text or graphics found on the web or on District websites or file servers without explicit written permission.
  1. For each re-publication (on a website or file server) of a graphic or a text file that was produced externally, there must be a notice at the bottom of the page crediting the original producer and noting how and when permission was granted. If possible, the notice should also include the web address of the original source.
  2. Students and staff engaged in producing web pages must provide library media specialists with email or hard copy permissions before the web pages are published. Printed evidence of the status of “public domain” documents must be provided.
  3. The absence of a copyright notice may not be interpreted as permission to copy the materials. Only the copyright owner may provide the permission. The manager of the website displaying the material may not be considered a source of permission.
  4. The fair use rules governing student reports in classrooms are less stringent and permit limited use of graphics and text.
  5. Student work may only be published if there is written permission from both the parent/guardian and student.
Use of Email:  The District’s email system, and its constituent software, hardware, and data files, are owned and controlled by the School District. The School District provides email to aid students and staff members in fulfilling their duties and responsibilities, and as an education tool.
  1. The District reserves the right to access and disclose the contents of any account on its system, without prior notice or permission from the account’s user. Unauthorized access by any student or staff member to an email account is strictly prohibited.
  2. Each person should use the same degree of care in drafting an email message as would be put into a written memorandum or document. Nothing should be transmitted in an email message that would be inappropriate in a letter or memorandum.
  3. Electronic messages transmitted via the School District’s Internet gateway carry with them an identification of the user’s Internet domain. This domain is a registered name and identifies the author as being with the School District. Great care should be taken, therefore, in the composition of such messages and how such messages might reflect on the name and reputation of the School District. Users will be held personally responsible for the content of any and all email messages transmitted to external recipients.
  4. Any message received from an unknown sender via the Internet should either be immediately deleted or forwarded to the system administrator. Downloading any file attached to any Internet-based message is prohibited unless the user is certain of that message’s authenticity and the nature of the file so transmitted.
  5. Use of the School District’s email system constitutes consent to these regulations.
Internet Safety
Internet access is limited to only those acceptable uses as detailed in these procedures. Internet safety is almost assured if users will not engage in unacceptable uses, as detailed in these procedures, and otherwise follow these procedures.
Staff members shall supervise students while students are using District Internet access to ensure that the students abide by the Terms and Conditions for Internet access contained in these procedures.
Each District computer with Internet access has a filtering device that blocks entry to visual depictions that are: (1) obscene, (2) pornographic, or (3) harmful or inappropriate for students, as defined by the Children’s Internet Protection Act and as determined by the Superintendent or designee.
The system administrator and Building Principals shall monitor student Internet access.
Any user who is found in violation of this policy may have his/her network privileges suspended or canceled. In addition, the user may be subject to additional disciplinary action by the administration and/or Board of Education.  Cases involving suspected or alleged criminal acts may be referred to law enforcement authorities.
This agreement is for the sole purpose of clarification in accordance with Board Policy 6:235, Access to Electronic Networks.  Violation of any policy or procedure is subject to disciplinary actions specified in the handbook.  The system administrator reserves the right to terminate/restrict a user’s privileges as needed.
The District will only create network account(s) for minors if the Guardian signs the Consent Form acknowledging the District’s Acceptable Use of Electronic Networks. All network users are accepting the terms of all policies and procedures of District 303 by logging into the District’s electronic network.
This Authorization for Electronic Network Access administrative procedure may be revised at any time by the District without prior notice.  Please refer to the most current version of this procedure as posted on the District’s website.
DATED: (JR) February 2009
REVISED: (JR) September 2009
REVISED: (JR) February 2012
REVISED: (JR) June 2012